Prioritization Criteria

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Prioritization Criteria

Description

The purpose of a Prioritization Criteria framework is to determine the relative priority of different initiatives based on the goals and capabilities of your organization. The framework is typically used when you have identified several potential initiatives and need to choose what to tackle first. While there are many iterations of this framework, most are based on the concepts of value and complexity. Value refers to what is important to you and your customers. Complexity refers to the level of difficulty or resources required for implementation. This framework forces you and your team to align on what represents value and complexity for your organization. Once the criteria has been finalized, you can begin evaluating different initiatives to determine relative priority.

 
Questions

How do we distinguish between a low, medium, or high priority initiative?

 
Steps

To start, make sure you are clear on the scope of what you are planning to prioritize. The criteria that you develop needs to be relevant to the potential initiatives that you have identified.
Determine what Value means to your organization. This should be based on the degree to which an initiative contributes to a business goal, and the value that a customer will place on the initiative.
Assess how you will distinguish between Low, Medium, and High value. Be quantitative and specific. For example, if a new feature is expected to produce a <1% lift in sales it is Low, 1-2% is Medium, >2% is High.
Determine what Complexity means to your organization. This should be based on the amount of time, resources, dependences, and risk that executing the initiative represents to your organization.
Assess how you will distinguish between Low, Medium, and High Complexity. Again, try and be as specific as possible. Consider all of the relevant people, processes, systems, and resources required to execute.

 
Considerations

Stress-test your framework with a cross-section of your initiatives to see it is useful - revise if not.
The more objectivity and specificity you can apply to the criteria, the more useful it will be.
If Low, Medium, and High is too broad and blunt, try using a scoring system instead (e.g., 1-5).

 
References

Lombardo, C., McCarthy, B., Ryan, E., Connors, M. “Product Roadmaps Relaunched: How to Set Direction while Embracing Uncertainty”, O’Reilly, 2018

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